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<\/a><\/p>\nMr Kevin Humpage<\/p>\n
Mr Kevin Altham<\/p>\n I will try to explain. It is important to realise that members of the committee are generally volunteers, that is they are unpaid for the work they do on behalf of the club. This realisation may enable a proper appreciation of their time, input and the work they do.<\/p>\n Committee members come from all walks of life. The only common factor is that they have some motivation for wanting to assist the club. Sometimes they may have little or no previous experience as committee members, or experience of formal meetings, or the type of decision-making process that takes place within the meeting. This makes for an interesting situation around the table and good communication and patience are useful skills to possess.<\/p>\n Your Committee members operate an open policy where applicable in its operational procedures. As the Clubs Committee is very small compared to its annual workload it reserves the right to make slight alterations to the following job descriptions as and when it sees fit, in which to conduct its business on behalf of its members while maintaining its legal obligations.<\/p>\n As President and Vice President there primary purpose is to help motivate the clubs committee and its members to succeed in its Values, Vision and Mission Statements of the club.<\/p>\n \u2022 Sets the strategy & objectives of the club for the next couple of years. At Committee meetings<\/strong><\/p>\n Between Committee meetings<\/strong><\/p>\n \u2022 Know of all the work that the club is doing so that he is well informed, about all matters that may arise at committee meetings. Monitors members notice boards to make sure there is always an up to date copy of the minutes of meetings for the membership.<\/p>\n Before Committee meetings<\/strong><\/p>\n \u2022 Find a space for the committee meeting \/ AGM. During Committee meetings<\/strong><\/p>\n \u2022 Take a note of the Committee present at the meeting and everyone who could not be there but has sent an apology. After Committee meeting<\/strong><\/p>\n \u2022 Write up formal minutes from the notes taken during the meeting in time for issue to the next committee meeting. Make’s sure a copy of the minutes is placed on the members notice boards and kept constantly up to date to keep everyone informed.<\/p>\n Maintain up-to-date records of<\/strong><\/p>\n \u2022 Committee members names , addresses and telephone numbers. The Role is arguably (If we are not solvent none of us has a role to play) the greatest honour and has the greatest responsibility on any clubs committee.<\/p>\n The treasurer is usually appointed at the annual AGM meeting and tasked with the finances health so the club can achieve its mission. Financial administration<\/strong><\/p>\n \u2022 Keep up-to-date records as well as an audit trail for all transactions.<\/p>\n \u2022 Protect the Club against fraud and theft ensuring safe custody of money, and prompt banking. Review all internal processes and reporting methods at least annually.<\/strong><\/p>\n \u2022 Controls on expenditure, such as who can authorise, upper limits before committee approval is needed and who can sign cheques. Advising on Fundraising<\/strong><\/p>\n \u2022 As Treasurer they may be asked to prepare funding proposals for one-off, grants \/ Loans for special projects or sponsorship. Annual General Meeting<\/strong><\/p>\n \u2022 Reports on the clubs financial Health to the Membership. To represent the membership on the Committee and carry out the various tasks and Activities delegated and agreed with him\/her by the President, Vice President, Chairman, Secretary and Treasurer of the Committee (Officers of the Committee)<\/p>\n Key Tasks:<\/strong><\/p>\n Representing the Membership<\/strong><\/p>\n The Committee Member will keep in contact with the Membership. The committee Member will keep in touch with the \u201cgrass roots\u201d of the Club and Association through his\/her attendance at events and social occasions as well as through personal relations with other Members. In this way she\/he will be able to bring to the Committee anecdotal evidence of how various issues are viewed (or ignored) by the membership at large. The Committee Member is the eyes and ears of the Committee. However, when an issue comes to a vote, she\/he may vote as she\/he thinks fit.<\/p>\n Serving the Committee<\/strong><\/p>\n The Committee Member will carry out the various tasks agreed with him\/her by the Officers of the Club. Committee Members will work on sub-committees or individually to examine problems, gather evidence, suggest solutions, etc. for various issues that may from time to time emerge.<\/p>\n The Committee Member should become fully conversant with the L.M.R.C.A. & L.R.S.S.C. Constitution. The Committee Member needs to develop a good working knowledge of the Constitution so that she\/he can understand how issues for discussion might be impacted by the Association\u2019s rules.<\/p>\n The Committee Member will attend Committee Meetings. It is expected that Committee Members will endeavour to attend the majority of Committee Meetings during their term of office. However, it is appreciated that family and other factors may mean that she\/he will have, on occasion, to send apologies to the Secretary.<\/p>\n How do I raise a point of order for the committee to discuss?<\/strong><\/p>\n This is done by a written letter or note that is handed to the chairman or club secretary, to add to either the agenda or any other business of the next meeting, unless very serious and a exceptional committee meeting needs calling. All points of order that are in writing have to be dealt with by the committee. You will receive your reply either verbally, written letter or in the minutes of the meeting put up onto the notice board depending on its nature and degree of importance to the membership. What is totally discouraged is approaching a committee member having consumed alcohol with a verbal point of order or compliant. This is totally not acceptable and would trigger a calling before the committee.<\/p>\n Friends \/ Angels of the Club<\/strong><\/p>\n These persons are non-committee volunteers who give their free time to help other members and the committee to deliver a service to the members. Currently we would like to thank our regular Friends \/ Angels of the club Christine, Margaret, Lynn, Brenda, Elaine, Claire, Dave, Matt and the football king, Richard. Thank you so much, your help is very much appreciated.<\/p>\n What follows is a brief list of positions that the Newly Elected Officers of the committee, with the support of the general members of the committee, have to cover over the next 12 months from the conclusion of the AGM<\/p>\n The above are Just to name a few. As you can see from the above list your committee has a busy and rewarding year ahead of them, however they are constantly looking for enthusiastic volunteer help from the Membership, so should any of the positions interest you, or you just wish to help, you will be most welcome.<\/p>\n Why volunteer? \u00a0Give something back to an organisation that has impacted on a person’s life, either directly or indirectly<\/p>\n Volunteers discover hidden talents that may change your view on your self-worth<\/p>\n For others, volunteering appeals because of its social benefits. These include:<\/p>\n There is lots of anecdotal evidence that volunteering has a positive impact on health.<\/p>\n<\/a><\/p>\n<\/a><\/p>\nOur Philosophy is:- We aim to put you the members first in everything we do.<\/h1>\n
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There are many of you who have asked the question, what does our committee do for me?<\/h3>\n
The President and Vice President brief role and responsibilities<\/h3>\n
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\n\u2022 Co-ordinates this information with the Chairman, and may include the Clubs Secretary & Treasurer.
\n\u2022 The President and Vice President accepts ultimate responsibility for the Club.<\/p>\nThe Chairman Brief role and responsibilities<\/h3>\n
<\/a>The Chairman of a committee is responsible for the smooth running of meetings, allowing all members of the committee to have their say, and for guiding the committee\u2019s work towards the aims set by the President, Vice president \/ Membership. This is a vital position in any club and a good chairman will do the following<\/p>\n\n
\n\u2022 Keep in touch with other committee members, and how their work is coming along, which means supporting people, not ordering them about.
\n\u2022 Meet with the secretary to arrange and draw up the agenda to be discussed at meetings, and ensure minutes are properly drafted, and issued prior to the next meeting.
\n\u2022 Ensures with the President and Vice President the formulation of strategies for the committee, and implements appropriate actions to achieve the strategic goals.
\n\u2022 Prepares the Chairman’s report for the AGM, along with the clubs strategy for the coming 12 Months agreed with The President and Vice President, which may also include the clubs secretary and Treasurer.<\/p>\nThe Secretary\u2019s brief role and responsibilities<\/h3>\n
<\/a>The Secretary is the clubs contact with its members and the wider public, ( Guest \/ Function correspondence) in line with the direction given by the committee and its chairman. The work involves writing letters on the clubs behalf, and organising and keeping records of committee meetings.<\/p>\n
\n\u2022 Meet the chairman and agree an agenda for committee meetings & AGM.
\n\u2022 Send out a notice to committee members (And membership for AGM) of where and when the meeting will take place, and the agreed agenda.
\n\u2022 Prepare all papers needed for the meeting beforehand. The papers should include correspondence since the last meeting and minutes, which are a record of the last meeting.<\/p>\n
\n\u2022 Circulate or read out the minutes of the previous meeting, take questions about the minutes and change minutes if necessary.
\n\u2022 Take notes of what members say when they reporting on action taken and on the decisions that are taken by the committee.
\n\u2022 Report to the committee any letters written by the secretary and any replies that have been received so that action can be taken on them.<\/p>\n
\n\u2022 Write and send off any letter that the committee has asked to be dealt with.
\n\u2022 To post a copy of the minutes to the President and Vice President of the club if absent.<\/p>\n
\n\u2022 Members names and addresses.
\n\u2022 Meetings attended by the committee members & AGM.
\n\u2022 Useful contacts for the membership & Club House.<\/p>\n<\/a>The Treasurer\u2019s brief role and responsibilities<\/h3>\n
\nIt is vital that the club is not spending money that it does not have, and that good records are kept of its income and expenditure.<\/p>\n
\n\u2022 Make sure the committee understands its financial obligations.
\n\u2022 Make sure the club & committee complies with Tax \/ VAT regulations, accountancy regulations, payroll and fringe benefits.
\n\u2022 Submits income and expenditure regular to the clubs committee meetings.
\n\u2022 Deals with payments and receipts to and from operation budgets of committee members with a budget responsibility for carrying out their duties on behalf of the club.
\n\u2022 Sets and controls petty cash.
\n\u2022 Complete regular VAT returns on behalf of the Club.
\n\u2022 Notifies, through the committee any forecast overspend together with (a) circumstances leading to this position and (b) proposed action plan to resolve the situation.
\n\u2022 Appoint and monitor internal stock takers.
\n\u2022 Pay all the clubs bills & expenses on time.
\n\u2022 Control payroll.
\n\u2022 Produce full end of year accounts on time for the Clubs accountants to produce full end of year report ready for the AGM.<\/p>\n
\n\u2022 Controls on income generation, including appropriate and inappropriate ways of raising money.
\n\u2022 Systems of ensuring cash and cheques books are kept securely.<\/p>\n
\nAdvising the President, Vice President, Chairman & possibly the Clubs secretary on financial strategy
\n\u2022 Financial accountability includes planning and budgeting. The budget will fall out of the strategic plan, so ideally a treasurer would work closely with the above to develop strategy and help set goals.<\/p>\n
\n\u2022 Clarifies any membership questions regarding the end of year accounts.
\n\u2022 Supports the Chairman regarding the clubs strategy statement for the coming 12 months.
\n(Victorian psychologist Dr John Gora says that if a club finds someone who has the ability for critical appraisal, can contribute to strategic planning and can be creative about generating funds then“ they have probably found the perfect treasurer“)<\/p>\nThe General Committee members brief role and responsibilities<\/h3>\n
\n<\/a>Principal Responsibilities:<\/strong><\/p>\n<\/a><\/p>\n\n
<\/a>How to join your Committee<\/strong><\/p>\n
\nPeople choose to volunteer for a variety of reasons. For some it offers the chance to give something back to the club and community or make a difference to the people around them. For others it provides an opportunity to develop new skills or build on existing experience and knowledge. Regardless of the motivation, what unites them all is that they find it both challenging and rewarding.
\nBelow are some of the reasons people choose to volunteer. For some it provides an opportunity to:
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<\/a>For some, volunteering can be a route to employment, or a chance to try something new which may lead to a career change. From this perspective, volunteering can be a way of:<\/p>\n\n
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